Preparation Tips and Tricks

Building and Maintaining an Inventory


Whether you’re renting all your gear, or you’ve invested in your own equipment, keeping track of everything that you need for a shoot is very important. Creating your own inventory list of what you’ll be bringing to and back from a shoot will save you a world of pain. How detailed you want to make it is up to you, just be sure to include the bare essentials: equipment type, model, and quantity. It might also be good to note down your shoot dates for easier tracking of your inventory movement.

Electronics and larger gear such as your cameras, lenses, tripods, lights and sound gear are easier to track, but it’s the little things that are devilishly easy to overlook and neglect. Here are a few tips in managing your inventory.

  • Make sure all your batteries are fully charged: camera, light, monitors, audio recorders, microphones, etc.
  • Make sure you have enough extra camera and light batteries to last you at least twice the expected shoot duration.
  • Always have a surplus of AA batteries for your equipment, in case your shoot goes longer than expected.
  • Have a power bank on standby for the battery needs of equipment with a USB connector. The voltage of a standard power bank is compatible with most of your gear.
  • Format all your memory cards before going on shoot.
  • Make sure all the previous content in your memory cards have been downloaded and backed up prior to the shoot so you can format them without worry.
  • Bring along a roll of duct tape; you’d be amazed by its versatility – marking positions on the floor, attaching pieces of gear together, troubleshooting loose joints, etc.
  • Do an inventory check of all your gear and accessories every time before and after a shoot.

Photo Credit: Top Pix Gallery